The English full name of the society shall be "Korean Students’ Association, HKUSTSU".

The Chinese full name of the Society shall be "香港科技大学韩人学生会".

The short form of the name of the society shall be “KSA, HKUSTSU” in English and “韩人会” in Chinese.

The society is only affiliated to HKUST Students’ Union, and shall not apply for any other affiliations within HKUST.

The official languages are English and Korean and they should enjoy equal status. In case of discrepancy, unless otherwise stated, the English version shall be referred to.

Each session of the society shall commence with the conclusion of the Annual General Meeting and shall terminate with the conclusion of the next Annual General Meeting.

To spread and promote Korean culture in HKUST.

To provide opportunities for members to know Korean cultures, to enhance their understandings of Korean culture and to raise public awareness of Korean traditional culture.

To provide opportunities to members who have similar tastes in Korean culture to know better about each other by attending activities arranged by the society and by sharing experience.

To enhance the welfare and to represent the fundamental interests of the majority of members.

The Society shall consist of the following types of members:

Full Members

Patron Members

All undergraduates and postgraduates at HKUST shall be eligible for Full Membership of the society, provided that they are Full Members of HKUSTSU.

All applicants not covered by the above clauses in 3.2 (e.g. Exchange students) shall be eligible for Patron Membership of the society.

Patron Members shall be given membership until the Inauguration Ceremony on the following year.

On termination of the membership, the Patron Member will no longer be registered as a Member of the KSA.

Right of Members:

All members shall have the right to all functions of the society and to attend the general meetings of the Society.

Only Full Members of the Students’ Union who have paid three or four year membership fee of the society are Full Members of the Society.

Only Full Members of the Students’ Union shall be eligible for being the Executive Committees of the Society.

Only Full members shall have the right to raise their appeals to the Executive Committees, to vote at all statutory elections and general meetings of the Society, to stand for election, to be nominated to election, and to complain about the result of the elections of the Society.

Only Full members shall have the right to become official bearers of the Society.

All members shall pay the non-refundable prescribed membership fee, which shall be determined by the executive committee of the current session.

Membership fee should be determined by the Executive Committee of the current session.

All members shall abide by the Constitutions of the Society and the resolutions passed by the General Meeting (including the AGM and the EGM) of the Society.

Non-Korean members will be granted for at least two events per semester.

An Annual General Meeting, being a general meeting of members, shall be commenced between the start of the first week and the end of the 6th week of the spring semester in each Academic Year, inclusively. The Chairperson of the Annual General Meeting should be the President of the Society, and the Secretary of the Annual General Meeting should be the Internal Secretary of the Society from current session.

The quorum for the Annual General Meeting shall consist of no less than 15% of all full members of the society. The quorum for the Extraordinary General Meeting shall consist of no less than 10% of all full members of the society. If the quorum cannot be formed within one hour, the Annual General Meeting shall be postponed for a week. If the quorum still cannot be formed, all attendees shall form the quorum.

All the decisions made in the Annual General Meeting shall pose the highest authority in the Society.

The Society shall state whether there is any other business in the meeting three days before the Annual General Meeting. If there is any other business, the Society shall state that no other discussion is allowed other than those listed.

A resolution can be passed only if 80% of the quorum supports it.

The Agenda of the Annual General Meeting shall be as followed:

To call to order;

To count the quorum;

To commence the meeting;

To consider and if thought fit to amend the Constitution;

To consider and if thought fit to adopt the minutes of the previous Annual General Meeting and that of the Extraordinary General Meetings after the previous Annual General Meeting;

To consider and if thought fit to approve the Annual Report of the Executive Committee;

To consider and if thought fit to approve the Financial Report of the Executive Committee which shall include the audited financial statements;

To introduce the elected cabinet of the Society;

To present the Year Plan of the next session;

To present the Financial Budget of the next session;

To examine the suitability of each Executive Committee member of the next session with the proposed post;

To adjourn the meeting;

An official notice and the agenda of the Annual General Meeting of the Society shall be posted and sent to all members three days in advance of the meeting.

Extraordinary General Meeting

All Extraordinary General Meetings shall be convened by the President of the present session or upon requisition of at least 4 Executive Committee Members or upon requisition of 1/3 total Full Members.

All the decisions made on the Extraordinary General Meetings will pose the same authority as that in Annual General Meetings of the Society.

The public notice and the agenda of the Extraordinary General Meeting shall be posted and sent to all members three days before the Extraordinary General Meeting.

All the decisions made on the general meetings shall be posted and sent to members within 3 days after the commencement of the meetings.

New executive committee is selected by the previous committee members.

The selection of the new office bearers shall be held within the spring semester of each Academic Year.

Public notice about the selection should be sent to members one week in advance. The result of the selection should be sent to members within 3 days after the final decision has been made.

The time limit for filing complaints about the selection is 24 hours after the notice.

All complaints shall be handled by the current executive committee within one week and any further action decided by the executive committee shall be reported to all members.

The session of the financial year corresponds to the session of the Executive Committee.

The financial account must be held jointly by financial secretary and president.

The annual financial report shall be prepared by the Financial Secretary and presented in the Annual General Meeting. The Annual General Meeting shall consider and approve it.

The Society shall not apply or accept any loans outside Students’ Union.

The financial Secretary shall be responsible for keeping the books of account. Financial report shall be posted within 1 week after each function.

All receipt shall be handed in to financial secretary 3 days after the purchase.

A Membership Fee shall be collected for the purpose of funding Events, Functions, and miscellaneous activities, including day-to-day operations of the KSA.

Proceeds from Events and Functions held by the KSA may be placed with the organization for the same purposes as described above.

Sponsorship shall, if sought or received, only be used to fund special Events or Functions.

A report on monetary matters is to be given at each Annual Meeting by the Financial Secretary.

Unless announced and accepted by the plenum in (6.10), no more expenses of the KSA may be added by the previously elected Executive Committee.

The Executive Committee shall hold office from the first day of June until that of the following year.

The number of the office bearers shall be at least four.

The Executive Committee shall consist of the following 10 members:

The President, who shall be the chief executive and the representative of the Society, shall be responsible for administration of the Society, and shall preside over all Executive Committee Meetings of the Society;

The Internal Vice-President, who shall assist the President in carrying out his/her duties and in addition, is responsible for all internal coordination of the Society, and shall, in absence of the president, carry out the duties of the president inside the Society;

The External Vice-President, who shall assist the President in carrying out his/her duties and in addition, be responsible for all external matters of the Society, and shall, in absence of the president, carry out the duties of the president outside the Society;

The External Manager, who shall be responsible for communicating with other universities and maintaining good relationship with them.

The General Secretary, who shall assist the Internal and External Vice-Presidents in carrying out his/her duties and in addition, be responsible for maintaining all minutes and documents of the Society and shall be responsible for all administrative matters of the Society;

The Financial Manager, who shall be responsible for all financial matters of the Society;

The Internal Manager, who shall be responsible for publicizing the Society and its activity by means such as posters, leaflets and notices;

The Marketing Manager, who shall be responsible for all matters concerning the marketing activities of the Society;

The IT Manager, who shall be responsible for directing IT-related works of the Society.

Operational Manager, who shall be responsible for operations of any events including booking and setting up.

In addition to the duties as specified in Article7.3, members of the Executive Committee shall collectively and individually be responsible for the performance of the duties of the Executive Committee under this Constitution.

Any post can be included whenever is necessary.

The President, the Vice-President(s) and the Financial Secretary shall not hold any other positions in the Society.

The President in his/her absence, the Internal Vice-President shall preside over and coordinate the work of the Executive Committee and individual office bearers. In the absence of the President and Internal Vice-President, the External Vice-President shall preside over and coordinate the work of the Executive Committee and individual office bearers.

The Society shall keep the following records:

A Membership Book

An Account Book

A Minute Book in which the minutes of all General Meetings shall be kept.

An Inventory Book for the Society.

A public notice shall be issued in case there is any change of the office bearers.

In case of any Executive Committee Member wishing to resign, he/she must present a written request of resignation to the Executive Committee of the Society at least one month before the event in which the resignation shall be approved.

Should the President resign, an Extraordinary General Meeting shall be convened to elect a new President and the Internal Vice-President shall act as the Acting President until the new President is elected.

Should any Executive Committee Member other than the President resign, an Extraordinary General Meeting shall be convened to approve the resignation.

Any vacancies in the Executive Committee other than the President can either be filled by any Full Member of the Society appointed by the Executive Committee, or kept vacant.

A public notice shall be posted within seven days after the approval of any change or resignation of Executive Committee Member(s).

The Executive Committee shall be automatically dismissed when half of the Committee's Members resign from the office.

The dissolution of the Society shall only be passed by a resolution made in a General Meeting or Referendum with a three-quarter majority.

After dissolution, members of the Executive Committee shall be responsible for all matters of the dissolved body.

Notice of dissolution shall be posted in the Official Notice Area within 24 hours for not less than seven consecutive days.

The constitution can only be amended in the Annual General Meeting with two-third of votes that agree the amendment.

The proposed amendment shall be notified to all members at least two weeks in advance of the Annual General Meeting.

Any amendment of the constitution shall be posted and sent to all full members within one day after the Annual General Meeting.

KSA Sub-Clubs are clubs funded and managed by KSA to enrich students’ life.

In order to be registered as KSA Sub-Club, a club should meet the following criteria:

Ten or more KSA students participate activities in regular base.

Submits an annual plan and report regarding the usage of fund to KSA Executive committee

Establishment of the group is granted by KSA Executive Committee meeting

Currently Registered KSA Sub-Clubs:

Soccer Team (축구부)

Band (밴드동아리)

Basketball Team (농구부)

SOSU: Save Our Souls Union (소수동아리)

Big Data (빅데이터동아리)

KSAIC: KSA Investment Club (투자동아리)

Dance (덩실덩실)

Startup (스타트업동아리)

Participation Requirement:

Participant of KSA sub-club should be a member of Korean Students’ Association.

KSA Executive committee has discretion to determine the appropriate amount of fund that will be granted to each sub club, based on the number of participants and overall contribution to Korean Students' Association only for long term assets, 1000 HKD per year.

Status of long term assets purchased with KSA fund will be inspected by KSA EXCO in the end of each semester.

KSA executive committee can sponsor the venue booking for events organized by Korean students (with over 20 Korean participants) on the best effort basis, only if the event is considered to serve the objectives of KSA.

Each sub-club is required to submit a monthly report with registered member list to KSA EXCO.

Attendance of KSA weekly meeting is compulsory for all executive committee members

Individuals may request a special approval for an absence under special circumstances listed below only if individuals request his or her approval twelve hours before the commencement of meeting with a proof.

Job Interview

Exam / Make-up Class

Family Urgency

Individuals may request a special approval for an absence under special circumstances listed below only if individuals request his or her approval before the commencement of meeting with a proof.

Medical issue (Doctor’s note provided within 24 hours after the meeting)

Work related to KSA

Three absences without an approval or any type of prior notification will be subjected to a dismissal from his or her position and his or her dismissal shall be discussed during the Extraordinary General Meeting

Any tardy will be subjected to 50hkd of penalty. Any late arrival more than 1 hour for all scheduled events will be regarded as absence with 100hkd of penalty.

All collected penalty shall be used under committee’s agreement.